Time Recruitment Candidates

Job:Service Administrator (Part-time, Wednesday –Friday)

Title Service Administrator (Part-time, Wednesday –Friday)
Salary £19-21k per annum, pro rata
Location Edinburgh
Job Information

We are currently recruiting for a Part-time Service Administrator who will be based in the Leith area of Edinburgh. The role is 3 days per week Wednesday – Friday, 9.00am – 5.00pm.

    • Responding to phone calls, emails and general facilities requests
    • Logging reactive jobs on Sharepoint
    • Escalate jobs to Facilities Officer if requiring urgent attention
    • Calling relevant contractors to attend if required
    • Act as point of contact for contractors visiting site
    • Issuing jobs from register to Technicians
    • Closing down jobs once completed
    • Regularly review register and chase contractors to attend to instructed works
    • Organising furniture, parking and resources for events
    • Regularly review monthly maintenance schedules for each branch
    • Log any remedial work in branch maintenance issues register and advise Facilities Officer
    • Order supplies including catering supplies
    • Organise and issue keys and fobs and record in keys register
    • Assist with archiving
    • Other administrative duties which includes booking travel, review department monthly expenses, contract renewals, take internal/external phone calls and staff queries etc.
    • Competent in Microsoft packages – Word, Excel and Outlook
    • Knowledge of SharePoint beneficial but not essential
    • Team Player with an outgoing personality and a can-do attitude
    • Self-starter who is organised with a disciplined approach
    • Excellent communication skills, use of initiative and time management
    • Flexible attitude as this is a job share role – occasional cover on Mondays and Tuesdays will be required for annual leave purposes
    • Friendly and supportive employer

 

 

 

 

Please email your CV with covering letter to office@timerecruitment.co.uk

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