Time Recruitment Candidates

Job:Executive Assistant until February 2021

Title Executive Assistant until February 2021
Salary £27-28.5k pa plus excellent benefits
Location Edinburgh
Job Information
  • Rare opportunity for an immediately available, dynamic EA to join busy, friendly and professional energy organisation on a contract basis.
  • Coordinate the diaries and holiday chart for department.
  • Prioritise meeting requests, avoiding clashes, re-arranging meetings when required and ensuring that daily schedules run as smoothly as possible.
  • Support the Manager and team members attending meetings on time with the appropriate documents/papers.
  • Typing, preparing and printing correspondence, minutes of meetings, letters, etc.
  • Arrange travel and accommodation for team members. This includes organising flights, trains, taxis, hotels and formulating travel itineraries.
  • Preparing visa applications and ensuring team members have relevant inoculations in advance of travel.
  • Manage and maintain all general and confidential electronic and manual files.
  • Filter telephone calls, documents, correspondence and messages.
  • Raise requisitions and ensure purchase orders are approved and released.
  • Produce accurate minutes of meetings.
  • Interest in health, safety, environmental and social responsibility an advantage.
  • Prior experience of operating as a PA/EA at a senior level including experience of Outlook and correspondence management essential.
  • Proficiency in Microsoft Word, Excel, PowerPoint and Outlook.
  • Minimum typing speed of 50 wpm.
  • Ability to plan, prioritise and deliver to tight timescales.
  • Initiative and self-motivation essential.
  • Able to communicate clearly and concisely both verbally and in writing at different levels.

Please email CV and cover letter to office@timerecruitment.co.uk quoting reference number EA19

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