We have been asked to recruit for a Temporary Operations Administrator on behalf of a vibrant Event Management Company in South Edinburgh. This role is Mon-Fri, 9am-5.30pm starting on 6th January 2019 and is for an initial 3 month period.
Answer phones and welcome guests into the office.
Book couriers and coordinate incoming deliveries (as and when required)
Purchasing office consumables, including stationary, cleaning sundries, tea coffee etc.
Managing post – opening mail/stamping/dating and making sure it goes to the correct people. Going to the post office as and when required.
Ensuring all receipts are logged on NX and sent digitally to the invoicing team.
Raising and reconciling purchase orders as necessary, matching with job numbers and keeping NX up to date.
Liaising with the invoicing team in England to ensure finance procedures are aligned with Head Office.
Banking tasks: paying in money, arranging petty cash and coordinating foreign currency when required for shows and events.
Providing support to the Operations Manager as and when required.
Book travel/flights and accommodation for crew when travel is required.
Book vans & rental cars for crew and producers
Proficient in Microsoft Office including excel essential
Good communication and problem solving skills
An interest in events or Creative Industries desirable
Professional, personable, enthusiastic and self-motivated
Positive and flexible approach to work
Driving licence and car owner preferred due to location