We have been asked to recruit for an experienced Part-time Temporary Administrator on behalf of a vibrant Event Management Company which lies in a small town to the South of the City of Edinburgh. This role is Monday – Friday 9.00 am – 1.00/2.00 pm starting on 7th January 2019.
The candidate will be expected to carry out the following duties:
To answer phones and welcome guests into the office.
To book courier and coordinate incoming deliveries (as and when required)
Purchasing office consumables when required, including stationary, cleaning sundries, tea coffee etc.
Managing post – opening mail/stamping/dating and making sure it goes to the correct people. Going to the post office as and when required.
Making sure all receipts are logged on NX and sent digitally to the invoicing team.
Raising and reconciling purchase orders as necessary, matching with job numbers and keeping NX up to date.
Liaising with the invoicing team in Norwich to ensure finance procedures are aligned with Head Office.
Sending weekly movements emails to the team
Banking tasks: paying in money, arranging petty cash and coordinating foreign currency when required for shows and events.
Providing support to the Operations Manager as and when required.
To book travel/flights and accommodation of crew when travel is required.