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Job:Administration Assistant Part time 24 hours per week – Monday/Thursday

Title Administration Assistant Part time 24 hours per week – Monday/Thursday
Salary £9.50 per hour
Location Edinburgh
Job Information
  • Part Time, 24 hours per week, Monday – Thursday
  • Reception duties and support the Chief Executive in the delivery of a professional service charity located in Craigmillar.
  • Minute-taking support to the Chief Executive at monthly Management Committee and Operational Sub-committee meetings, as well as at team meetings.
  • Secretarial and administrative support, including typing, filing, excel input, maintenance and management of information.
  • Work with the staff team taking lead responsibility for the production and distribution of the monthly newsletter, including social media and web site updates.
  • Manage financial spreadsheets, produce monthly invoices and log payments received and receipts.
  • Prepare and process petty cash expenses and provide general financial administration support.
  • Order office supplies and, where appropriate, purchase goods relating to the day service activities.
  • Work directly with donors, ensuring that relationships are created and maintained and enquiries are dealt with including acknowledging donations.
  • Assist in the planning and participation at events for the benefit of the project and/or work of the charity.
  • Administer, in co-operation with the activities team, the information service including maintenance of the member database and updating of details/data relating to the charity.
  • Prepare and assist in the collection of data for monthly, quarterly and annual reports.
  • Positive attitude and a quick learner
  • High degree of confidentiality
  • Reliable, organised and with a strong attention to detail
  • Strong interpersonal and communication skills both verbal and written
  • Excellent customer service
  • Competent in Microsoft applications including Word, Excel, Outlook, PowerPoint
  • Good numerical skills
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